terminology

Is Microsoft Access online part of Microsoft 365 or Office 365?

To maximise your business, you’ll need software that allows you to store, manipulate and provide reporting on data generated within the business.

Finding the appropriate software and setup for you can take some effort, especially if you are unsure of what you are searching for. Below you can discover how Microsoft Office with Access can significantly improve the efficiency and clarity of your workflow.

Is Microsoft Access Online included with Microsoft 365?

The short answer is yes. Microsoft provides Microsoft 365 editions for small and medium businesses, MS Access is now included in all Microsoft 365 Business Standard, Business Premium, Apps for Business, and Apps for Enterprise plans, as well as Office 365 E3 and E5.


To gain Microsoft 365 Access, Microsoft requires monthly subscriptions which includes access to Word, Powerpoint, One Note, Excel, Publisher and Outlook.

Make sure to do some research first - see which monthly subscription suits you and your work best, as well as how their prices compare.

Microsoft 365 is a subscription service that bundles Microsoft Office with some cloud-based capabilities, such as the ability to access Office 365 and save documents "in the cloud" and access web browser-based versions of certain Office products "online."

However, Office 365 Access is only available on the PC. Unlike Word, Excel, and other Microsoft apps, Access does not have a version that runs on a Mac, tablet, or smartphone.

What is Microsoft Access?

Microsoft Access is a database management system that enables you to store data for reference, reporting and analysis. It is a great choice if you regularly have to track and record data.

It is the most widely used desktop database system in the world.

Additionally, Microsoft Access online can help overcome the restrictions associated with managing big volumes of data in Excel or other spreadsheet apps. It is also significantly less expensive than other database systems, such as Oracle or SQL Server.

The documents you keep in your Microsoft 365 library are also accessible on a wide variety of devices, including tablets, smartphones, and desktops that do not have Office installed. This enables the user access for Office 365 documents from any location just by simply accessing any Office 365 apps. To access Microsoft Online, sign in or create an account to Microsoft 365 and open a new document in your OneDrive library.

Do I need Microsoft Access Online?

Microsoft Access Online is much easier to understand and use compared to a client-server database and allows effortless Web and report designing. Access is also a Microsoft Office product, hence it is meant to work effectively with other products in the Microsoft Office Suite, allowing import and export to other applications.

Am I able to share my Access database online?

Sharing an online Microsoft Access database using a Hosted Remote Desktop service is one approach.

Remote Desktop servers are intended to allow many users to access a programme simultaneously. This application might be an Access database generated in MS Office. Users can create and share MS Access databases with other users inside their organisation using hosted desktop providers such as GoCloud.

Switch to hosted desktops

If you would like to give your team MS Access online within a hosted desktop environment, we can transition each member of your team over to their very own hosted desktop without any disruption to your business.

If you’re ready to make the switch, get in touch on 01482 751133 or email hello@gocloud.co.uk to find out more.


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